Terms & Conditions

For the purposes of these terms and conditions, the term “Photographer” shall refer to Shipra Chhabra and / or Amit Chhabra and its agents, employees, contractors, and any other individuals directly involved in the provision of photography services. The term “Client” shall refer to the individual or family booking the photography service and their representatives, guests, or associates present at the event or shoot.

 

1. Scope of Use

  • Personal Use Only: The Client is granted a limited, non-exclusive, non-transferable, and non-commercial license to use the photographs provided by the Photographer (“Photographs”) solely for personal use.
  • Prohibited Uses: The Client agrees that the Photographs may not be used for any commercial purposes, including but not limited to:
    • Advertising, promotion, or marketing of any product, service, or business.
    • Sale, licensing, or distribution of the Photographs to any third parties.
    • Use of the Photographs in any publications, including but not limited to magazines, newspapers, or online publications, unless approved in writing by the Photographer.

2. Intellectual Property Rights

By engaging in a photography session with us, the Client agrees to the following terms regarding copyright and image usage.

a. Copyright Ownership

The copyright of all photographs created during the session belongs exclusively to the Photographer, as stipulated by copyright law. This means the Photographer retains the legal rights to reproduce, distribute, and display the photographs.

b. Client’s Usage Rights

Upon receipt of the final digital images and/or prints, the Client is granted a non-exclusive, perpetual, non-commercial license for personal use. This license allows the Client to:

  • Display the photographs in their home or personal space.
  • Share the photographs with family and friends.
  • Print the photographs for personal use (e.g., in albums, frames, or for gifts).
  • Share the photographs on personal social media accounts.

c. Restrictions on Client’s Use

The Client is expressly prohibited from using the photographs for any commercial purpose, including but not limited to:

  • Selling the photographs or licensing them to any third party.
  • Using the photographs in advertisements, marketing materials, or for any commercial promotion without prior written consent from the Photographer.
  • Altering the photographs in any way, including applying filters, cropping, or editing, beyond minor color or contrast adjustments.
  • Claiming the photographs as their own work.

d. Photographer’s Usage Rights

The Client grants the Photographer permission to use the photographs for business purposes, including but not limited to:

  • Showcasing images on the Photographer’s professional website and portfolio.
  • Using images for marketing and promotional materials, such as flyers and brochures.
  • Sharing images on the Photographer’s social media platforms and blog to attract new clients.
  • Entering images into photography competitions and exhibitions.

The Photographer will always handle these images with the utmost care and professionalism, respecting the privacy of the children and their families by not sharing the client name and other person details. If the client requests to be tagged on social media, we may tag them or use their social media handle as a collaborator. 

f. Purchasing Copyright

The fee you pay for the shoot does not include the transfer of copyright. Should the Client wish to acquire full copyright ownership of the photographs, they may do so for a one-time fee of Rs 1,00,000 per shoot. This purchase will be documented in a separate agreement, granting the Client all rights to the images.

3. Social Media and Display

  • Personal Sharing: The Client may share the Photographs on personal social media accounts.
  • Restrictions on Display: The Client may not display the Photographs in any setting that promotes a business, product, service, or any other commercial endeavor, whether online or offline.

4. Prohibited Commercial and Advertising Use

  • The Client agrees that the Photographs may not be used for any of the following purposes :
    • Promotional, commercial, or corporate use, including but not limited to any website, social media page, or profile intended for business use.
    • Use in any online or offline advertisements, campaigns, or banners.
    • Distribution to third parties for commercial gain or licensing.
  • Request for Commercial License: If the Client wishes to use the Photographs for any purpose other than personal use, they must obtain express written permission from the Photographer and pay any applicable licensing fees of Rs 100,000 as determined by the Photographer.

5. Limitation of Liability

  • Limited Liability: In the unlikely event of a data loss or corruption affecting the Photographs, the Photographer’s liability shall be limited to a refund of the amounts received for the Services. No further compensation or damages shall be due to the Client under any circumstances.
  • Force Majeure: The Photographer shall not be liable for any failure or delay in the performance of the Services due to circumstances beyond their reasonable control, including but not limited to acts of God, equipment failure, or adverse weather conditions.

6. Cancellation for Non Payment

  • Payment Due Date: Payment for the package is due on the date of the shoot, and the Client may pay via UPI, bank transfer, or cash.
  • Cancellation Due to Non-Payment: In the event that full payment is not received within three (3) days following the shoot, the shoot will be considered cancelled, and the Photographer shall have no further obligation to deliver the Photographs.

7. Cancellation for Abusive or Threatening Behavior

  • The Photographer maintains a zero-tolerance policy towards any abusive, threatening, harassing, or intimidating behavior directed towards the Photographer or any member of the team. If, at any time before, during, or after the shoot, the Client or any individual associated with the Client engages in such behavior, the Photographer reserves the right to terminate services immediately.
  • Abusive or threatening behavior includes, but is not limited to:
    • Verbal abuse, including derogatory remarks, offensive language, or aggressive speech.
    • Physical threats or gestures indicating potential harm or intimidation.
  • If the Photographer cancels the shoot due to abusive or threatening behavior, the following conditions will apply:
    • Forfeiture of Fees: Any fees or deposits paid by the Client shall be forfeited in full as a non-refundable cancellation fee to compensate for time, expenses, and loss of business incurred by the Photographer.
    • No Obligation for Deliverables: The Photographer will have no further obligation to provide any photos, edits, or other deliverables associated with the canceled shoot.
    • Legal Recourse: The Photographer reserves the right to pursue any applicable legal action, including filing a police report or seeking damages for any harm, harassment, or losses caused by the abusive or threatening behavior.
  • In the event of a cancellation due to Client’s abusive or threatening behavior, the Photographer’s liability is limited to the above-mentioned terms. Under no circumstances shall the Photographer be liable for any additional costs, consequential damages, or losses suffered by the Client due to the cancellation.

8. Cancellation & Rescheduling Policy – Cake Smash Sessions

    A non-refundable advance is required to confirm your cake smash session booking. If the session is cancelled or rescheduled within 48 hours of the scheduled time, for any reason whatsoever, the advance will be forfeited in full and will not be carried forward or refunded.
    This includes illness, last-minute change of plans, or any other unforeseen circumstances.
    We understand that things can come up, but due to the time, planning, and preparation involved (including cake ordering, set design, and studio scheduling), this policy is strictly enforced.

9. Acceptance of Terms

  • By booking the Services, the Client acknowledges and agrees to all terms and conditions contained herein. The Client further agrees that any unauthorised use of the Photographs, in violation of this Agreement, may result in legal action and will be subject to applicable penalties, fees, and damages as determined by law.

ACKNOWLEDGMENT: The Client hereby acknowledges and agrees to the above Terms and Conditions by proceeding with the booking of the Photographer’s Services. Any failure by the Client or their representatives to comply with these terms may result in the immediate termination of services.

Our Logo Policy
  • Edited images are without any logo’s or water marks
  • Print do not have any logo’s.
  • Unedited images do not have any logo’s or watermarks.
Image Sharing

DO YOU SHARE PHOTOS ON SOCIAL MEDIA AND OTHER PLATFORMS?

  • Yes we do share images on our social media, website, and multiple other platforms & venues (both online and in print). Images shared by us online are mainly to help exhibit our work by demonstrating the capability & potential of our photography services. We do get the opportunity of capturing your memories only because you have seen the work we have shared either online or in print.
  • We might share some of the images you send us for editing – however we also create and edit some images ourselves to showcase our work. This may not be from the images you get edited.
  • We however are sensitive to certain events like the birth of your child / the child’s birthday and will only post after the event has passed should should a request be made by sending us an email to [email protected] prior to the shoot taking place.
  • While we are not able to share each and every client’s image due to our volume of work, but from time to time we do share the work we produce.
  • Please do read our shoot and image copyright terms & conditions listed above so that prior to booking the shoot you are in agreement with the terms of our shoot.
Our Photo Retouching
  • Our photo retouching process is limited to the following
    • Color Correction
    • Light Correction
    • Basic Skin Retouching
  • We do not take requests for
    • photo manipulations or background replacements
    • making changes to the actual physical appearance of the subjects we photograph
    • adding additional elements to a photograph
    • applying digital makeup, fixing hair, changing hair colour, removal of body hair.
  • The package you select will also contains prints. While we recommend that prints are selected from retouched images, we do leave the decision up to the client to select if they want to print images that are not retouched.
    • Selecting print images that are not in your retouch list will not increase your count of images to retouch.
    • As an example, if your package contains 10 retouched images and 2 prints, your total number of retouched images is 10 (and not 10+2)
  • There are certain instances where you might ask us to choose the best images for editing. In such a scenario we wish to inform you that “Best” is very subjective. We encourage clients to select the images themselves. However, in cases where clients request us to select the “best” images, our selection will be final.
Image Sizes we will Deliver
  • Unedited Images – File Format JPEG – Long Edge 2048 Pixels – 300 pixels per inch – Approximate File Size 2MB. We do not recommend printing unedited images. However, if you do print them, you can print them lossless upto 13 inches on the long side.
  • Edited Images – File Format JPEG – The size of such images depend on the camera we use. Generally, these files are over 15MB in size so you could print a 24inch posters (on the long side) from such files without any quality loss.
  • Camera RAW images not provided.
How Will we Deliver the Digital Photographs
  • We use a cloud based service to transfer all photographs.
  • You will receive an email from us with a link to download your images. Once you receive this link, you generally have 7 days to download the link before the link expires.
  • The images can only be downloaded on a computer as the image size is extremely large. Once you download them on your computer, you can transfer them to your mobile device.
  • We do not provide images in USB/Pen drives as due to security issues we do not insert external pen drives into our systems
  • The only method to receive images is through our cloud based service transfer
Prints & Products

PICKING UP YOUR PRINTS & PRODUCTS

  • Most of our clients pick up the prints from our studio.
  • Given that our smallest print is approx 12×10 inches in size, we do not recommend sending such prints by courier as there is a likelihood of the prints getting damaged during transit.
  • If you would like your photographs couriered, then you will need to arrange for a courier pick-up service. In this case, the courier company you arrange will pick up the prints from our studio and will package and ship them to the destination you want. Please note, we do not courier prints directly and cannot arrange a courier service for you. Neither do we assume any responsibility of prints getting lost or damaged if the courier pick up is arranged by you.
  • We have limited space available in our studio to store prints & product. We are only able to hold your prints for 2 weeks from the date your prints are ready. If you do not pick up your prints within 2 weeks, we will assume that you no longer want the prints and in this case the prints & products will be discarded and no refunds will be issued in such a scenario
Processing Timeline - Normal Processing
  • Our processing timeline starts on the date your invoice is closed. The payment of the shoot (including grow with me) is due on the date of the shoot. If your payment is delayed, the processing timeline listed below will start on the date your payment is received.
  • 1 week after the session or invoice closing date (whichever is later), you’ll receive the original images from the shoot
  • Once you have made your selection of images and provided it to us, we will deliver the edited images within 3 weeks.
  • We do offer a “Rush my Order” service which allows you to get your order completed within 10 days. Please discuss with us during the pre-shoot conversation should you want to avail this service.
  • We use a cloud based service to transfer all photographs.
  • Once edited images are approved and you specify the requirement for prints / products. Prints and products are not covered under the RUSH service
    • Prints & frames – 2 weeks
    • Domestic Albums – upto 4 weeks
    • International Albums – upto 10 weeks
    • Personalised Products – upto 6 weeks
    • Leather Products – 8 weeks
    • Other products, not listed above, – 8 weeks
  • Your order can only be completed when you timely submit your requirements for images required for editing and printing. We can only store your data for 90 days from the date of the shoot. Incase you do not submit your requirements in 90 days, your package will close and we would not be liable for any refunds nor would you claim any returns or exchanges.
  • We have limited space available in our studio to store prints & product. We are only able to hold your prints & products for 2 weeks from the date your prints are ready. If you do not pick up your prints within 2 weeks, we will assume that you no longer want the prints and in this case the prints & products will be discarded and no refunds will be issued in such a scenario. There would be no returns or exchanges due if such an event arises.
Processing Timeline – Rush Order
  • Our processing timeline starts on the date your invoice is closed. The payment of the shoot (including grow with me) is due on the date of the shoot. If your payment is delayed, the processing timeline listed below will start on the date your payment is received.
  • 48 hours after the session or invoice closing date (whichever is later), you’ll receive the original images from the shoot
  • Once you have made your selection of images and provided it to us, we will deliver the edited images within 7 days.
  • The timely processing of your order is dependent on you selecting the images required for retouching
  • We use a cloud based service to transfer all photographs.
  • Once edited images are approved and you specify the requirement for prints / products. Prints and products are not covered under the RUSH service
    • Prints & frames – 2 weeks
    • Domestic Albums – upto 4 weeks
    • International Albums – upto 10 weeks
    • Personalised Products – upto 6 weeks
    • Leather Products – 8 weeks
    • Other products, not listed above, – 8 weeks
  • Your order can only be completed when you timely submit your requirements for images required for editing and printing. We can only store your data for 90 days from the date of the shoot. Incase you do not submit your requirements in 90 days, your package will close and we would not be liable for any refunds nor would you claim any returns or exchanges.
  • We have limited space available in our studio to store prints & product. We are only able to hold your prints & products for 2 weeks from the date your prints are ready. If you do not pick up your prints within 2 weeks, we will assume that you no longer want the prints and in this case the prints & products will be discarded and no refunds will be issued in such a scenario. There would be no returns or exchanges due if such an event arises.
Shoot Costumes
  • We provide costumes only for the following milestones
    • Newborns (kids under 3 kgs)
    • Maternity (US size medium to XL)
  • We DO NOT provide costumes for infant shoots or cake smash

TERMS AND CONDITIONS

  • Taking Cellphone Photos and/or Video’s in our studio is prohibited
  • For all packages, including Grow with Me, the entire package amount is payable during the first session / day of the shoot

SHOOT BOOKING FORM